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The Council

Rogiet Community Council is the minor authority that represents local views and liaises with Monmouthshire County Council, which in turn relates to the Welsh Assembly Government. The Community Council are allotted 7 councillors to represent the residents of Rogiet. 

Meetings of Rogiet Community Council are held on the second Wednesday of every month (except August) at Rogiet Pavilion, Westway, with Zoom video conferencing available for those members of the public who would prefer to remain at home.  The zoom link details for these meetings are published on the agenda for each meeting.  These are open meetings and members of the public are very welcome to attend and participate in the public forum, when they can raise local issues or listen to proceedings for the remainder of the meeting.

Members of the public can request a matter of local concern which they consider needs discussion or action, to be place on the agenda by contact the clerk at least 10 days prior to the meeting.

Monthly police reports are received at each meeting and the Clerk liaises frequently with them on any issues of concern. 

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The Council has a limited budget which is used to fund local amenities e.g. Rogiet Pavilion, Playing Fields, footpaths, the multi-use games area (MUGA), grass cutting and summer planting of roundabouts/planters and wild flower verges. It also makes donations to the Citizens Advise Bureau Caldicot, Caldicot Leisure Centre Summer Play-scheme and other local causes. In addition, representation can be made by the community to seek limited financial assistance towards 'one-off' projects.

All planning applications are brought before the Council who are invited by the Planning Authority to give its comments and observations from a local perspective. The Planning Authority is the decision making body, and the Community Council can only make recommendations.

The Community of Rogiet has one representative on the Monmouthshire County Council who acts as a link with the County Council for all local issues - County Councillor Peter Strong.

Rogiet Community Council Committees and Working Groups

 Committees

  • Finance
  • Appeals
  • Human Resources

Working Groups

  • Hub 
  • Windmill Post  
  • Five Year Plan 

Terms of Reference for Council Committees

These terms of reference should be read in conjunction with Rogiet Community Council Standing Orders, in particular Sections 4 and 6.

The following terms apply to Council committees:

1.       The committee will work with the clerk to compile recommendations to Council - all committees are advisory only

2.       Council may appoint a new chair of or remove a member from the Committee at any time.

3.       The committee shall hold no delegated powers on behalf of the Council unless expressly stated.

4.       Anyone carrying out any duty as part of the Committee must make it clear to third parties i.e. anyone who is not a member of the Committee that they are acting for the Committee as opposed to the Council.

5.       No member of the Committee shall publicly express an opinion as the Council’s opinion unless that opinion has been minuted by the Council.

6.       The minimum number of Councillors shall be 3.

7.       The quorum shall be 3.

8.       The Chair will liaise with the clerk to ensure that minutes are produced for each committee meeting.

In addition, the following will apply to specific committees:


Committees

Finance Committee

1.  To work with the clerk to review Council finances, including assessing financial risks, preparing a preliminary budget for review and approval by Council, advising on matters relating to major financial transactions and commitments, reviewing quarterly account and mid-year spending, source potential funding for projects.
2. The committee shall be made up of members only. No members of public to be part of the committee due to the confidential nature of discussions.

Human Resources Committee:

1. At the direction of Council, to form a panel of three members to address individual HR issues as and when they arise.

2.       To report back to and advise Council regarding point 1.
3.       The committee shall be formed of members only. No members of public to be part of the committee due to the confidential nature of discussions.

Appeals Committee:

1.       At the direction of Council, to form a panel of three members to address appeals to council decisions on individual HR issues as and when they arise. The three members of the appeals panel shall not be the same members as those who addressed the HR issue initially.
2.       To report back to and advise Council regarding point 1.
3.       The committee shall be formed of members only. No members of public to be part of the committee due to the confidential nature of discussions.

Working Groups

Hub Working Group:

1.       At the direction of the council, to develop the feasibility, design, planning approval, build and operation of the refurbishment of the community building named Rogiet Hub.
2.       The working group shall have no delegated authority other than reporting back recommendations to full council.
3.       Members of the public could be invited to join the working group.

Windmill Post Working Group:

1.       At the direction of the council, to plan and produce the Windmill Post magazine twice a year.
2.       Members of the public could be invited to join the working group.

Five-Year Plan Working Group:

1.       At the direction of the council, to develop and recommend a Five-Year Plan for the communities of Rogiet, Llanfihangel and Common-y-coed.

2.       The working group shall have no delegated authority other than reporting back recommendations to full council.

3.       Members of the public could be invited to join the working group.

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