The Council

Rogiet Community Council is the minor authority that represents local views and liaises with Monmouthshire County Council, which in turn relates to the Welsh Assembly Government. The Community Council are allotted 7 councillors to represent the residents of Rogiet.

Meetings of Rogiet Community Council are held on the second Thursday of every month at Rogiet Pavilion, Westway, with Zoom video conferencing available for those members of the public who would prefer to remain at home. The zoom link details for these meetings are published on the agenda for each meeting. These are open meetings and members of the public are very welcome to attend and participate in the public forum, when they can raise local issues or listen to proceedings for the remainder of the meeting.

Members of the public can request a matter of local concern which they consider needs discussion or action, to be place on the agenda by contact the clerk at least 10 days prior to the meeting.

Monthly police reports are received at each meeting and the Clerk liaises frequently with them on any issues of concern.

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Councillors

Meetings

Finance

Policies

The Council has a limited budget which is used to fund local amenities e.g. Rogiet Village Sports Pavilion, Playing Fields, footpaths, the multi-use games area (MUGA), grass cutting and summer planting of roundabouts and wild flower verges. It also makes donations towards the maintenance of the churchyards, the Caldicot Leisure Centre Summer Play-scheme and the Youth Club. In addition, representation can be made by the community to seek limited financial assistance towards 'one-off' projects.

All planning applications are brought before the Council who are invited by the Planning Authority to give its comments and observations from a local perspective. The Planning Authority is the decision making body, and the Community Council can only make recommendations.

The Community of Rogiet has one representative on the Monmouthshire County Council who acts as a link with the County Council for all local issues.

Rogiet Community Council Committees

Land & Buildings
Policies & Contracts
Finance
Community Engagement
Planning
Emergency Planning
Health & Safety
Human Resources

Terms of Reference for Council Committees

These terms of reference should be read in conjunction with Rogiet Community Council Standing Orders, in particular Sections 4 and 6.

The following terms apply to Council committees:

1. The committee will work with the clerk to compile recommendations to Council - all committees are advisory only*

2. Council may appoint a new chair of or remove a member from the Committee at any time.

3. The committee shall hold no delegated powers on behalf of the Council unless expressly stated.

4. Anyone carrying out any duty as part of the Committee must make it clear to third parties i.e. anyone who is not a member of the Committee that they are acting for the Committee as opposed to the Council.

5. No member of the Committee shall publicly express an opinion as the Council’s opinion unless that opinion has been minuted by the Council.

6. The minimum number of councillors shall be 3*.

7. The quorum shall be 3*.

8. The Chair will liaise with the clerk to ensure that minutes are produced for each committee meeting.

(*Excluding the Planning Committee and the Emergency Planning Committee)

In addition the following will apply to specific committees:

Land & Buildings Committee

Regular users of the land or building may be invited to appoint a representative to join the committee and will be bound by all relevant standing orders and terms of reference.

Policies & Contracts Committee

To work with the clerk to compile policies and contracts deemed necessary by Council, or by law.
To review policies and contracts regularly in order to ensure Council applies up-to-date legislation and practices.
The committee shall be made up of members only. No members of public to be part of the committee due to the confidential nature of discussions.

Finance Committee

To work with the clerk to review Council finances, including assessing financial risks, preparing a preliminary budget for review and approval by Council, advising on matters relating to major financial transactions and commitments, reviewing quarterly accounts and mid-year spending, source potential funding for projects
The committee shall be made up of members. No members of public to be part of the committee due to the confidential nature of discussions.

Community Engagement Committee

Interested members of public may be invited to join the committee and will be bound by all relevant standing orders and terms of reference.
The committee will ensure that relevant council policies are adhered to when engaging with the public, including but not limited to Social Media Policy and Equality and Diversity Policy.
To engage with the residents of Rogiet in order to understand their concerns and listen to their ideas via a variety of means including surveys, and feedback to Council.
To be responsible for compilation and production of the Windmill Post.
To contribute appropriate information for publication on the Council’s Facebook account and website

Planning Committee

To comprise all councillors.
The 4^th Wednesday of the month will be reserved for Planning Committee meetings in order to feedback to the Planning Authority within the 21 day time limit when this time limit would otherwise be breached by holding the application to the next Ordinary Meeting.

Health & Safety Committee

Under the Local Government Act 1972 s.101 Discharge of Functions plenary powers are hereby given to the Health and Safety Committee to inspect council land and property and make recommendations to Council
To advise Council of findings of health and safety inspections.
To work with the clerk and Council to ensure that health and safety issues are addressed and remedied.
The committee shall have no delegated authority to instruct third parties to carry out remedial work.

Human Resources Committee

At the direction of Council, to form a panel of three members to address individual HR issues as and when they arise.
To report back to, and advise Council regarding point 1.
The committee shall be formed of members only. No members of public to be part of the committee due to the confidential nature of discussions.

Emergency Planning Committee

Under the Local Government Act 1972 s.101 Discharge of Functions plenary powers are hereby given to the Emergency Planning Committee to assess planning applications presented to the Council during recesses and periods of no meetings, and to respond to the Planning Authority on the behalf of the Council
Every effort will be made to contact the Chair or Vice Chair to be part of an Emergency Planning Committee meeting.
Contact will then be made to all other councillors via email from the clerk and once enough members confirm availability the meeting will be called.